MANAGED CONSTRUCTION ADMINISTRATION
MANAGED CONSTRUCTION ADMINISTRATION
MANAGED CONSTRUCTION ADMINISTRATION
You lead the build.
We keep it flowing.
You lead the build.
We keep it flowing.
You lead the build.
We keep it flowing.
You lead the build.
We keep it flowing.
We provide and operate the team, working methods, and technology to run construction administration from preconstruction to closeout. Your team retains technical review and decisions. We carry the work before, between, and after.
We provide and operate the team, working methods, and technology to run construction administration from preconstruction to closeout. Your team retains technical review and decisions. We carry the work before, between, and after.
We provide and operate the team, working methods, and technology to run construction administration from preconstruction to closeout. Your team retains technical review and decisions. We carry the work before, between, and after.
LEANER TEAMS | CONSISTENT DELIVERY | DEPENDABLE SYSTEMS
LEANER TEAMS | CONSISTENT DELIVERY | DEPENDABLE SYSTEMS
LEANER TEAMS | CONSISTENT DELIVERY | DEPENDABLE SYSTEMS
THE BUILDING FLOWS APPROACH
THE BUILDING FLOWS APPROACH
People. Process. Technology.
Working in synergy to maintain momentum.
People. Process. Technology.
Working in synergy to maintain momentum.
People. Process. Technology.
Working in synergy to maintain momentum.
People. Process. Technology.
Working in synergy to maintain momentum.
A Project Flow Manager, consistent working methods and ConstructionOS. One service, operated by Building Flows.
A Project Flow Manager, consistent working methods and ConstructionOS. One service, operated by Building Flows.
A Project Flow Manager, consistent working methods and ConstructionOS. One service, operated by Building Flows.
The human side.
The human side.
The human side.
A Project Flow Manager matched to your project, responsible for the administration we take on.
A Project Flow Manager matched to your project, responsible for the administration we take on.
A Project Flow Manager matched to your project, responsible for the administration we take on.
The methodology.
The methodology.
The methodology.
Your standards and requirements translated into clear responsibilities, procedures and handoffs.
Your standards and requirements translated into clear responsibilities, procedures and handoffs.
Your standards and requirements translated into clear responsibilities, procedures and handoffs.
The system behind it.
The system behind it.
The system behind it.
ConstructionOS keeps shared project information organized. Included with the service and operated by Building Flows.
ConstructionOS keeps shared project information organized. Included with the service and operated by Building Flows.
ConstructionOS keeps shared project information organized. Included with the service and operated by Building Flows.
BUILT AROUND YOUR PROJECT
BUILT AROUND YOUR PROJECT
BUILT AROUND YOUR PROJECT
First, understand.
Then, take it on.
First, understand.
Then, take it on.
First, understand.
Then, take it on.
First, understand.
Then, take it on.
Start in preconstruction, with time to establish how the administration will work around your team.
Start in preconstruction, with time to establish how the administration will work around your team.
Start in preconstruction, with time to establish how the administration will work around your team.
Start in preconstruction, with time to establish how the administration will work around your team.
01
01
Understand your way of working.
Understand your way of working.
Understand your way of working.
Understand your way of working.
We review your processes, responsibilities, requirements and lessons learned.
We review your processes, responsibilities, requirements and lessons learned.
We review your processes, responsibilities, requirements and lessons learned.
02
02
Shape our service around your needs.
Shape our service around your needs.
Shape our service around your needs.
Shape our service around your needs.
We agree the workflows and tailor ConstructionOS and the Project Flow Manager’s role to your project.
We agree the workflows and tailor ConstructionOS and the Project Flow Manager’s role to your project.
We agree the workflows and tailor ConstructionOS and the Project Flow Manager’s role to your project.
03
03
Run it. Follow it through.
Run it. Follow it through.
Run it. Follow it through.
Run it. Follow it through.
We coordinate the agreed administration, follow up on next actions and maintain the project record.
We coordinate the agreed administration, follow up on next actions and maintain the project record.
We coordinate the agreed administration, follow up on next actions and maintain the project record.
IN PRACTICE
We handle 9 of 10 steps.
You own the decision.
We handle 9 of 10 steps.
You own the decision.
We handle 9 of 10 steps.
You own the decision.
We handle 9 of 10 steps.
You own the decision.
We run the administrative work around complex project workflows. Your team makes the decisions. We coordinate the next actions and maintain the record.
We run the administrative work around complex project workflows. Your team makes the decisions. We coordinate the next actions and maintain the record.
We run the administrative work around complex project workflows. Your team makes the decisions. We coordinate the next actions and maintain the record.
We run the administrative work around complex project workflows. Your team makes the decisions. We coordinate the next actions and maintain the record.
BEFORE
BEFORE
AFTER
AFTER
01
01
Identify requirements early.
Identify requirements early.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
02
02
Register each requirement and responsibility.
Register each requirement and responsibility.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
03
03
Plan actions around project milestones.
Plan actions around project milestones.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
04
04
Retrieve required information before it’s due.
Retrieve required information before it’s due.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
05
05
Screen for administrative completeness.
Screen for administrative completeness.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
06
06
Decide matters requiring your team’s authority.
Decide matters requiring your team’s authority.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
YOUR TEAM
07
07
Route information to the right people.
Route information to the right people.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
08
08
Track deadlines and drive follow-ups.
Track deadlines and drive follow-ups.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
09
09
Close outstanding actions and conditions.
Close outstanding actions and conditions.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
10
10
Report progress and flag risks early.
Report progress and flag risks early.
BEFORE
BEFORE
YOUR TEAM
AFTER
AFTER
BUILDING FLOWS
Illustrative workflow. Scope, responsibilities and decision points are agreed for each project.
Illustrative workflow. Scope, responsibilities and decision points are agreed for each project.
Illustrative workflow. Scope, responsibilities and decision points are agreed for each project.
AGREED BEFORE WE START
AGREED BEFORE WE START
Agree the scope. Know who owns the next step.
Agree the scope. Know who owns the next step.
Agree the scope. Know who owns the next step.
Agree the scope. Know who owns the next step.
Before starting, we define the workflows, information requirements, review responsibilities and escalation rules.
Before starting, we define the workflows, information requirements, review responsibilities and escalation rules.
Before starting, we define the workflows, information requirements, review responsibilities and escalation rules.
Building Flows manages
Building Flows manages
Building Flows manages
Preparation and organization of agreed administrative work.
Preparation and organization of agreed administrative work.
Preparation and organization of agreed administrative work.
Coordination, routing, records and routine follow-up.
Coordination, routing, records and routine follow-up.
Coordination, routing, records and routine follow-up.
Identification and escalation of unresolved matters.
Identification and escalation of unresolved matters.
Identification and escalation of unresolved matters.
Administrative next steps after required responses.
Administrative next steps after required responses.
Administrative next steps after required responses.
Your team retains
Your team retains
Your team retains
Project direction and construction leadership.
Project direction and construction leadership.
Project direction and construction leadership.
Technical reviews, commercial decisions and approvals within its authority.
Technical reviews, commercial decisions and approvals within its authority.
Technical reviews, commercial decisions and approvals within its authority.
Decisions requiring its knowledge, judgment or authorization.
Decisions requiring its knowledge, judgment or authorization.
Decisions requiring its knowledge, judgment or authorization.
Project oversight and access to the managed record.
Project oversight and access to the managed record.
Project oversight and access to the managed record.
WORKING TOGETHER
WORKING TOGETHER
Clear answers. Before you commit.
Clear answers. Before you commit.
Clear answers. Before you commit.
Clear answers. Before you commit.
Will this create another system for my team to manage?
Will this create another system for my team to manage?
The workflows we manage run through ConstructionOS. We operate the administration and maintain its records. Your team and other participants provide information and complete their assigned reviews or actions. We agree those requirements before starting.
The workflows we manage run through ConstructionOS. We operate the administration and maintain its records. Your team and other participants provide information and complete their assigned reviews or actions. We agree those requirements before starting.
Do we have to check that your team followed up?
Do we have to check that your team followed up?
Routine follow-through within the agreed scope is our responsibility. We track next actions and escalate unresolved matters under the project’s agreed rules. Your team provides input and decisions when required, with access to the managed record for oversight.
Routine follow-through within the agreed scope is our responsibility. We track next actions and escalate unresolved matters under the project’s agreed rules. Your team provides input and decisions when required, with access to the managed record for oversight.
What happens when someone else does not respond?
What happens when someone else does not respond?
We follow up, record what remains outstanding and escalate to the appropriate authority. We cannot guarantee another participant’s response or make technical or commercial decisions on their behalf.
We follow up, record what remains outstanding and escalate to the appropriate authority. We cannot guarantee another participant’s response or make technical or commercial decisions on their behalf.
FOR THE PROJECT AHEAD
FOR THE PROJECT AHEAD
FOR THE PROJECT AHEAD
Make room
for the build.
Make room
for the build.
Make room
for the build.
Make room
for the build.
Bring us your next project, your standards and the administrative work you want handled.
Bring us your next project, your standards and the administrative work you want handled.
Bring us your next project, your standards and the administrative work you want handled.
Bring us your next project, your standards and the administrative work you want handled.
Building Flows accepts a limited number of new clients by referral only. We review each application for mutual fit, project needs, timing and delivery capacity.
Building Flows accepts a limited number of new clients by referral only. We review each application for mutual fit, project needs, timing and delivery capacity.
Building Flows accepts a limited number of new clients by referral only. We review each application for mutual fit, project needs, timing and delivery capacity.
What happens next
What happens next
We review your application to assess fit. If we move forward to a conversation, we’ll discuss your project, the work you want handled and the responsibilities that remain with your team.
We review your application to assess fit. If we move forward to a conversation, we’ll discuss your project, the work you want handled and the responsibilities that remain with your team.
Client Application
Client Application
Client Application
All fields are required.
All fields are required.
All fields are required.
The information you provide helps us assess your application and contact you about it. Please leave out confidential project details.
The information you provide helps us assess your application and contact you about it. Please leave out confidential project details.